Job Title: Administrative Assistant – Marine Division
Location: Long Pond Office, Coastal Shipping Limited
Reports to: Marine Division, with cross-support to Accounting & Operations
Employment Type: Full-time
Start Date: ASAP
Application Deadline: October 31, 2025
Position Overview
Coastal Shipping Limited is seeking a detail-oriented and motivated Administrative Assistant to join our Marine Division. This role supports Accounting, Human Resources, and Operations, with a focus on data entry, document management, and crew scheduling systems (e.g., PAL, payroll).
You’ll play a key role in ensuring accuracy, supporting HR documentation, and helping maintain compliance with company policies and marine industry standards.
Key Responsibilities
- Accounting Support: Process invoices, purchase orders, expenses, payroll input, and leave-day tracking.
- HR Assistance: Support onboarding, training, personnel records, and recruitment tasks.
- Administrative & Data Entry: Update crew schedules, compliance records, certifications, and appraisals. Prepare reports, spreadsheets, and presentations.
- General Office Support: Coordinate travel/accommodations, manage correspondence, and assist managers and vessel personnel.
Qualifications
- Diploma or certificate in Office/Business Administration or Accounting preferred.
- 2+ years of administrative experience in a corporate or multi-department setting.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- ERP/payroll software experience (PAL an asset).
- Strong attention to detail, multitasking, and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and within a team.
Why Join Us?
- Support a vital industry in Canada’s North.
- Work in a collaborative, supportive team environment.
- Gain exposure to marine operations, HR, and accounting.
- Competitive salary and comprehensive benefits package.
Interested applicants: Please email your resume to contact@woodwards.nf.ca.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.